Healthcare staffing agency software that knows who is ready to work.
A staffing agency’s product is a clinician who is qualified, current and available. Paloma keeps one file per clinician from application to cleared-to-work, shows readiness before every assignment, and keeps the work they perform tied to the assignment.
Healthcare staffing is one of the two settings Paloma is used most deeply in today.
What Paloma is, and who it is for.
Paloma is software for healthcare staffing agencies that place nurses and other clinicians. Paloma Clinical keeps each clinician’s hiring, onboarding, competencies, licence, credentials and expirations in one workfile, computes readiness from what is on file, and schedules staff. Paloma Talent helps you find and vet the next clinician.
It is for the owner, the recruiter, the credentialing coordinator and the scheduler of a nurse staffing or healthcare staffing agency. One price per agency, with no per-user charges.
Paloma’s current commercial focus is home infusion and specialty pharmacy nursing. Paloma Cares is a broader healthcare operations platform, with Medicare-certified home health coming next and Paloma Talent providing workforce capabilities for eligible subscribers.
“Who can I send?” should not take an afternoon.
Files in pieces
The application is in email, the licence check is a screenshot, the competency checklist is on paper and the TB result is in someone’s phone.
Expirations found at the wrong moment
A licence, BLS card or physical lapses, and the first person to notice is the client, or an auditor.
Readiness kept in someone’s head
The one coordinator who knows who is cleared for what is on leave the day a client calls.
Recruiting starts from zero each time
A need in a new town means a new job post and a week of waiting, while the client asks another agency.
Onboarding stalls quietly
A candidate accepts, then waits on a document nobody is chasing, and takes another offer.
The audit
A client or accreditor asks for a clinician’s complete file, and assembling it takes a day.
An applicant tracker, a shared drive and a spreadsheet of expiry dates.
Many staffing agencies run recruiting in one tool, keep credential documents in a shared drive, track expirations in a spreadsheet and schedule in a calendar. Each tool is reasonable on its own. Together they leave the most important question, whether this person is ready for this assignment today, to be answered by a person cross-checking four places.
Paloma answers it from the file. Readiness is computed from what is on record, so the answer is the same whoever asks.
One file per clinician, from application to start-visit cleared.
Hiring, onboarding, competencies, licence and credentials, expirations and clinical work live in one workfile.
Applied → hired
The workfile follows a clinician through applied, reviewed, offer and hired, with the evidence behind each step kept together.
Onboarding → eligible
Licences, certifications and competencies are collected in the file. The clinician can photograph and upload a replacement document from a phone; results your agency records are shown, never editable by the clinician.
Eligible → assignment ready
See staff readiness before every assignment. Anyone not ready shows exactly what is missing.
Assignment → the work
Schedule staff and keep the work they perform tied to the assignment.
Own staff first. Talent network second.
Paloma Talent helps agencies find and vet clinicians and staff: nurses, CNAs, home health aides, social workers (MSWs), directors, and other clinical and agency professionals.
Search starts from the need
The care, the discipline and the place define the search, rather than a generic job post.
Evidence stays together
Candidate evidence stays together for review through the hiring process.
Two ways to pay
Paloma Talent on its own has no monthly fee: a placement fee is earned only when a candidate we introduced accepts your offer. With Paloma Clinical + Talent there is no placement fee when you hire.
More about finding and vetting staff: Paloma Talent →
Who Paloma is for, and what to know before you buy.
A good fit
Nurse staffing and healthcare staffing agencies that need a complete, current file for every clinician and a reliable answer to who is ready, especially those that also deliver home-based care.
Payroll and background checks
Paloma does not process payroll itself. It calculates each clinician’s hours, wages and mileage for the pay period and exports them today, and can connect directly to your payroll provider or a background-check service by integration where that provider supports it.
Not what Paloma is
Paloma is not a vendor management system or a facility-side shift marketplace. It is the staffing agency’s own record of its people and their work.
Simple pricing. No feature tiers. No per-user charges.
One price per agency, monthly or annual. Create your agency yourself; we are here if you want help.
The complete Clinical product. Every Clinical capability included.
- Referral intake with AI document reading
- Orders and pharmacy workflows
- Scheduling
- Nurse charting and DON review
- Workforce readiness
- Billing and survey tools
$499 charged at checkout. Renews monthly.$4,990 charged at checkout. Renews annually.
Prefer help? Book a guided demo
Run the care and find the clinicians to deliver it. When a patient needs staffing, search from the patient chart: your own eligible staff first, then Paloma Talent prospects near the patient.
- Everything in Paloma Clinical
- Find Staff from the patient chart: your own eligible staff first, then Paloma Talent prospects near the patient
- Call, email or invite prospects straight from the staffing search; no patient-identifying details leave your agency
- No placement fee when you hire through Paloma Talent under this plan
$999 charged at checkout. Renews monthly.$9,990 charged at checkout. Renews annually.
Prefer help? Book a guided demo
Paloma Talent on its own has no monthly fee: a placement fee is earned only when a candidate we introduced accepts your offer. No hire, no fee. See Paloma Talent →
Healthcare staffing agency software: what agencies ask.
What does healthcare staffing agency software do?
It manages the agency’s clinicians: recruiting, credentialing, readiness, scheduling and the record of their work. Paloma keeps one file per clinician from application to cleared-to-work and shows readiness before every assignment.
How does Paloma track expiring licences and credentials?
Licences, certifications and competencies sit in each clinician’s file with their expiry dates. Expiring and expired items are surfaced before they block an assignment, and the clinician can upload a replacement from a phone.
Are Talent prospects verified?
No. Talent prospects are recruiting leads, not staff. Their licences read “not verified” until your agency verifies them through your normal hiring process.
Does Paloma charge per recruiter or per clinician?
No. Paloma Clinical is one price per agency with no per-user charges.
What does Paloma cost?
Paloma Clinical is one price per agency, with every Clinical capability included and no per-user charges. You can pay monthly or annually; annual saves two months. The current prices are in the table on this page and on the pricing page.
How do I start?
Explore the demo agency first: it is a working Paloma with synthetic data and needs no sign-up. When you are ready, create your agency and sign your agreements, including a Business Associate Agreement before any patient information is added. Your first billing period is charged when you complete checkout. There is no trial.
Related: Paloma Talent · Software for nurse-owned agencies · Private duty nursing software · All of Paloma Clinical
See your workflow in Paloma.
Explore the live demo agency now, or book a guided demo around your own referrals, pharmacies and staff.
The demo agency uses synthetic data; no credit card required · create your agency when you are ready (first billing period charged at checkout) · or talk to a person